Policies

In general, refunds will be offered until the registration deadline, as listed on the event page or communicated to captains via email. After that date, no refunds can be offered and exceptions will be handled only on a case-by-case basis.

As with any outdoor event, should lightning move into the area we are required to take shelter in vehicles or buildings – away from metal structures (backstops, fences), tall structures (light standards, trees) and out of the open field. Games will be delayed if the time between a lightning flash and the ensuing thunder is less than 30 seconds. Games will resume only when 30 minutes have passed since the last nearby lightning flash/thunder. Captains will be notified at least 15 minutes before games are scheduled to restart. If it goes on for an extended period of time, we will play it by ear and we ask all captains to please stay alert and in touch with the Tournament Directors.

Rowan’s Law legislation was passed by the Ontario Government in 2018. This legislation is named in memory of Rowan Stringer who tragically died in 2013 of Second Impact Syndrome, the result of suffering multiple concussions playing rugby three times in six days. The legislation is designed to create a safer environment for competitive amateur athletes, children and youth to play sport.

Knowing how to recognize the signs and symptoms of a concussion, and what to do if a concussion happens – whether you’re an athlete, a student, a parent, a coach, a team trainer, an official or an educator– saves lives.  The Ontario Government is committed to implementing Rowan’s Law by putting concussion safety information in the hands of people who need it most. Increasing awareness and changing conversations in sport, at school and in our homes, will result in transformative change to the way in which concussions are managed in amateur competitive sport and beyond.

Ontario Ministry’s Concussion Awareness Resources

There are 3 age variations of the Ontario Ministry’s Concussion Awareness Resources

1. For players under 10 years of age
2. For players aged 11 to 14
3. For players ages 15 and above

Ontario Government Rowan’s Law Links

For all the information relating to the implementation of Rowan’s Law, please see below the relevant Ontario Government website links.

Rowan’s Law Concussion Awareness Resources

Rowan’s Law: Concussion safety

Rowan’s Law Legislation

Removal from Sport protocol

Designated Person(s)

In accordance with the requirements set out in Rowan’s Law and its associated regulation, every sport organization is required to identify a designated person(s) as having specific responsibilities under the removal-from-sport and return-to sport protocols. The responsibilities for the designated person(s) may be shared between one or more individuals. If your sport organization has more than one designated person(s), please ensure that each designate is clear about who has what responsibility under the Removal-from-Sport protocol and the Return-to-Sport protocol.

Under the Removal-from-Sport protocol for The Ultimate Experience Inc., the designated person(s) is/are responsible for ensuring that:

• An athlete is immediately removed from further training, practice or competition if the athlete has sustained a concussion or is suspected of having sustained a concussion, regardless of whether or not the concussion was sustained from a sport activity associated with The Ultimate Experience Inc.,

• If in the opinion of the designated person(s), there is an emergency and/or any red flag signs and/or symptoms appear – including those resulting from a suspected concussion, call 911;

• Removal of the athlete from further training, practice or competition; and if the athlete is under 18 years of age, the parent or guardian is informed of the removal;

• The athlete, or the parent or guardian if the athlete is under 18 years of age, is advised that the athlete is required to undergo a medical assessment by a physician or nurse practitioner before the athlete will be permitted to return to training, practice or competition according to the Return-to-Sport protocol for The Ultimate Experience Inc.;

• An athlete or, if the athlete is under 18 years of age, the athlete’s parent or guardian receives the Removal-from-Sport and Return-to-Sport protocols for The Ultimate Experience Inc. as soon as possible after the athlete’s removal;

• Once removed, the athlete is not permitted to return to training, practice or competition, except in accordance with The Ultimate Experience Inc.’s Return-to-Sport protocol;

Return to Play Protocol